![]() In this situation, editorial staff actually write content in Adobe InCopy. ![]() Introducing Write-FirstĪ variant of the InCopy workflow is what I refer to as the write-first workflow. In addition, formatting the copy can be time consuming for the designer and if care is not taken, there’s the potential to lose critical formatting such as bold and italics during the layout process. If changes need to be made to the copy, editorial staff has to wait until the content is made available. In many organizations, there’s often a lull from the time copy is sent to design until it is made available to them for edit in InCopy. Because it works! There are limitations though. There’s a reason why this workflow is so widely used. One of the most common InDesign/InCopy workflows begins in Adobe Indesign where the designer lays out the document and then makes content available to InCopy users by exporting InCopy stories so that the layout or assignment can then be edited using Adobe InCopy. The reason for this is simply because no two companies are the same. Although there are some common workflow configurations that are widely used in the industry, I have to say that no two InCopy configurations are exactly the same. So keep an eye out for this and make it a training point for new users to InCopy.One of the things that makes InCopy such a powerful tool for publishing workflows, is the numerous ways in which it can be implemented. Now eventually, the user will realize that cmd/ctrl + Y isn’t performing the task that they expect, but in the short term this seemingly innocent mistake can yield unpredictable results for teams who are depending on the changes in text being tracked in the story. ![]() So if a Word user tries to use that shortcut in InCopy, what they’re really doing is enabling or disabling track changes in the current story each time they use that keyboard shortcut. Where this becomes a problem in InCopy, is that cmd/ctrl + Y is the shortcut to enable or disable the track changes feature. In Word however, the keyboard shortcut for redo is cmd/ctrl + Y. In InDesign and InCopy, this shortcut is cmd/ctrl + Shift + Z. There’s one in particular however that many Word users have come to enjoy which is redo. are for the most part standardized in the computing industry. For example, the keyboard shortcuts for save, close, open, new, etc. Many of these shortcuts are common between not only Word and InCopy, but other applications as well. The idea was to create a somewhat seamless transition from Word to InCopy for users so that the process was more comfortable for them.Īs a user proficient in Microsoft Word, it is likely that they’ll want to use some of the same keyboard shortcuts in InCopy that they’re familiar with. That’s actually one of the selling points of InCopy and one of the reason why InCopy is visually laid out the way that it is, to somewhat mimic the layout seen in Microsoft Word. Either way, users often want to use InCopy in a similar way that they used Microsoft Word. It’s also not uncommon for users who had previously used Word heavily to have to transition to using InCopy to facilitate the benefits that InCopy has to offer. As I’ve written in previous articles, Microsoft Word can continue to play a role in an organization’s workflow even after Adobe InCopy has been implemented.
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